TROY JAYCEES CONSTITUTION AND BY-LAWS
Amended August 3rd 1998
Troy Jaycee's By Laws and Constitution
TROY JAYCEES BY-LAWS
TROY JAYCEES CONSTITUTION
Article I - Name
Section A. The name of this Organization shall be the Troy Jaycees. Hereinafter referred to as the "Organization".
Section B. The principle office of this Organization shall be located in Troy, Michigan at the discretion of the President.
Article II - Affiliation
This Organization shall be and hereby is affiliated with the Michigan Jaycees, the United States Jaycees, Junior Chamber International and is subject to the Constitution and By-Laws of these bodies insofar as they affect and prescribe the functions of local Jaycees chapters.
Article III - Purpose
This Organization shall be a non-profit Corporation organized to promote and foster the development of the whole person, through engaging in and carrying out activities, projects and programs which provide for personal development and leadership experience for members in individual development programming, civic and charitable services, and management activities of the Organization. It shall be the purpose of this Organization to aid in strengthening and developing its members for greater effectiveness in future civic and personal undertakings, providing these activities are in accord with the tenets set forth in the Jaycee Creed.
Article V - Fiscal Year
The fiscal year of the Organization shall begin January 1 of each year and end December 31.
Article VI - Government
Section A. The Government of this Organization shall be vested in a Board of Directors consisting of Officers, the Immediate Past President, all members who are state officers, and a minimum of eight Directors, with one additional Director for every ten members of the organization's Active Chapter Size. Said Officers shall be the President, Management Development Vice President, Individual Development Vice President, Community Development Vice President, Membership Development Vice President, Secretary and Treasurer.
Section B. The Officers and Directors of this Organization shall be elected in the manner prescribed by the By-Laws and shall hold office for a period of one year, except in 1998, or until their successors are duly elected and charged or appointed.
Section C. Allocations of assets shall be the responsibility of the Board of Directors except as limited by the Constitution and By-Laws.
Article VII - Amendments
This Constitution may be amended by a two-thirds (2/3) vote of the members present at any regular or special meeting provided that written notice of the proposed amendment has been mailed to the last known address of each member at least seven (7) days prior to the date of such meeting.
The foregoing is an authoritative copy of the Constitution of the Troy Jaycees as amended by the Active Membership present at the Organization's Special Meeting on August 3rd, 1998.
TROY JAYCEES BY-LAWSArticle I - Membership
Section A. Active membership in this Organization shall be as provided in the Constitution.
Section B. All applications for membership must be in writing.
Section C. Active membership shall cease on the member's anniversary date following his/her 40th birthday.
Article II - DuesSection A. The annual dues for members of this Organization shall be Six Dollars and Fifty Cents ($6.50) over the amount of State dues, total amount shall be payable on the anniversary date each year. New members will be subject to any additional fees required by State or U.S. Jaycees charged for new members.
Section B. Any member who has not paid his/her dues by his/her anniversary date shall be dropped from the roster unless there are extenuating circumstances to prevent such payment, decision of which shall be by 2/3 vote of the board. Reinstatement shall be subject to the rules, regulations and dues for a new member.
Section C. No dues will be charged for the balance for the anniversary year to a new member transferring a membership in good standing from another Jaycee chapter.
Article III - Government
Section A. The administration of this Organization shall be delegated to the Board of Directors. Board actions shall be subject to the will of the membership upon specific objection.
Section B. Funds of the Organization shall be withdrawn from the bank or banks with which they are on deposit by the joint signature of any two of the following Officers:
Section C. A vacancy on the Board of Directors, except of the office of President, shall be filled by a vote of the Board of Directors. Such appointee to serve until the next regular election. The office of President shall be filled by general election subject to the rules of the Constitution and by-laws.
Article IV - Elections
Section A. Not less than thirty (30) days prior to the annual election, the President shall appoint, with the approval of the Board of Directors, a nominating committee of not less than three (3) members.
Section B. Nominations for the various offices shall be made from the membership at large at the regular scheduled meeting immediately prior to the annual election meeting; the nominating committee shall, prior to this meeting, canvass the membership to encourage nominations from the floor for all offices and shall establish and enforce procedures for such nominations and elections. Nothing in this section shall be deemed to impair nominations from the floor at the annual election meeting. All nominations shall require a second.
Section C. A member of the nominating committee shall be eligible to be elected to an office at that year's annual election only if he/she is nominated from the floor.
Section D. Officers shall serve for one full year, except in 1998, and no Officer shall be eligible for the same office for two (2) consecutive full terms. Directors shall be eligible for re-election in consecutive years.
Section E. Additional names may be placed in nomination at the time of balloting.
Section F. At the annual election there shall be elected a President, a Management Development Vice President, an Individual Development Vice President, a Community Development Vice President, a Membership Development Vice President, a Treasurer, and a Secretary, in that order; all of whom shall constitute the Officers of the Organization. To complete the Board of Directors, there shall be elected Directors as required in Article VI of the Constitution.
Section G. Voting shall be by individuals and no person shall cast more than one ballot. Proxy ballots will not be recognized. Absentee ballots shall be available from the nominating committee to members in good standing who request such ballots. Absentee ballots must be returned to a member of the nominating committee prior to the general election. The vote required to elect Officers and Directors is a simple majority of a quorum of the membership.
Section H. Officers and Directors shall take office January 1, which date shall begin this Organization's fiscal year.
Section I. Immediately following the election of the new Officers and prior to their installation on January 1:
Article V - Meetings
Section A. The annual election meeting of the Organization shall be held in November of each year, and notice of such meeting shall be mailed to each member at his/her last known address at least ten (10) days prior thereto.
Section B. The Organization shall hold a General Membership meeting at least once a month. Twenty-five (25) percent of the membership shall constitute a quorum.
Section C. Meetings of Board of Directors shall be held at prearranged dates or at the call of the President. Notice of Board meetings shall be given to each Board member prior to said meeting. At all meetings of the Board of Directors a majority shall constitute a quorum.
Section D. Special meetings of the membership or the Board of Directors shall be called by the President, or called by the Secretary at the request of at least four (4) members of the Board of Directors.
Section E. All Board of Directors' meetings are open to all members.
Section F. The minutes of all General Membership and Board of Directors' meetings shall be made available to the membership.
Article VI - Duties of Officers
Section A. The duties of the President shall include but not be limited to the following:
Section B. The duties of the Management Development Vice President shall include but not be limited to the following:
Section C. The duties of the Individual Development Vice President shall include but not be limited to the following:
Section D. The duties of the Community Development Vice President shall include but not be limited to the following:
1. Serve as a member of all Community Development committees.
2. Institute or assist in Community Development programming.
3. Provide encouragement and assistance for Community Development project preparation.
Section E. The duties of the Membership Development Vice President shall include but not be limited to the following:
Section F. The duties of the Secretary shall include but not be limited to the following:
Section G. The duties of the Treasurer shall include but not be limited to the following:
Section H. The duties of the Immediate Past President shall include but not be limited to the following:
Article VII -State Director
The President shall have the option of appointing from the membership a state Director who shall be the Organization's representative to the State Jaycees and its constituent bodies.
Article VIII - Committees
Section A. The Board of Directors shall determine the committees deemed proper and necessary to fulfill the objectives of the Organization.
Section B. All standing committee chairmen shall be appointed by the President with approval of the Board of Directors.
Article IX - Authority to Bind
No member of this Organization shall contract for or incur any debt or enter into any agreement or otherwise obligate this Organization except by authorization of the Board of Directors or the membership.
Article X - Rules of Order
The current edition of Roberts' Rules of Order shall govern the proceedings of all meetings of the Organization and its constituent parts except as provided in these by-laws.
Article XI - Delegations
Delegations or special committees shall be appointed by the President, subject to the approval of the Board of Directors, to represent the Organization at any convention, meeting or assembly, as may be necessary. Such delegations or committees shall exercise only those powers specifically vested in them by the Board of Directors or the President.
Article XII - Removal from Office
Any Officer or Director may be removed from office as a result of failure to fulfill the duties of said office, for conduct detrimental to the best interests of the Organization, or for three consecutive absences from Board of Director or membership meetings or any combination thereof. Said removal must follow the following procedure:
Article XIII - Attendance
Section A. Three (3) consecutive absences of a member from a general membership meeting shall constitute grounds for request of resignation at the discretion of the Board of Directors.
Section B. Attendance at General Membership and Board meetings must be recorded in the minutes.
Article XIV - Dissolution
In the event of the dissolution of this Organization, all assets remaining after dissolution will be contributed to the Oakland County United Fund (this article is intended to conform with the requirements for a non-taxable, non-profit corporation).
Article XV - Amendments
The by-law and policies may be amended by a two-thirds (2/3) vote of the members present at any general or special meeting, provided written notice of the proposed action has been mailed to each member at his/her last know address at least seven (7) days prior thereto.
The foregoing is an authoritative copy of the Bylaws of the Troy Jaycees as amended by the Active Membership present at the Organization's Special Meeting on August 3rd, 1998.
Previous revision January 18, 1994