TROY JAYCEES CONSTITUTION AND BY-LAWS

Amended August 3rd 1998

Troy Jaycee's By Laws and Constitution

TROY JAYCEES BY-LAWS

Article I - Membership
Article II - Dues
Article III - Government
Article IV - Elections
Article V - Meetings
Article VI - Duties of Officers
Article VII -State Director
Article VIII - Committees
Article IX - Authority to Bind
Article X - Rules of Order
Article XI - Delegations
Article XII - Removal from Office
Article XIII - Attendance
Article XIV - Dissolution
Article XV - Amendments

TROY JAYCEES CONSTITUTION

Article I - Name
Article II - Affiliation
Article III - Purpose
Article V - Fiscal Year
Article VI - Government
Article VII - Amendments

 

 

 

 

 

 

TROY JAYCEES CONSTITUTION

Article I - Name

Section A. The name of this Organization shall be the Troy Jaycees. Hereinafter referred to as the "Organization".

Section B. The principle office of this Organization shall be located in Troy, Michigan at the discretion of the President.

 

Article II - Affiliation

This Organization shall be and hereby is affiliated with the Michigan Jaycees, the United States Jaycees, Junior Chamber International and is subject to the Constitution and By-Laws of these bodies insofar as they affect and prescribe the functions of local Jaycees chapters.

Article III - Purpose

This Organization shall be a non-profit Corporation organized to promote and foster the development of the whole person, through engaging in and carrying out activities, projects and programs which provide for personal development and leadership experience for members in individual development programming, civic and charitable services, and management activities of the Organization. It shall be the purpose of this Organization to aid in strengthening and developing its members for greater effectiveness in future civic and personal undertakings, providing these activities are in accord with the tenets set forth in the Jaycee Creed.

 

Article V - Fiscal Year

The fiscal year of the Organization shall begin January 1 of each year and end December 31.

Article VI - Government

Section A. The Government of this Organization shall be vested in a Board of Directors consisting of Officers, the Immediate Past President, all members who are state officers, and a minimum of eight Directors, with one additional Director for every ten members of the organization's Active Chapter Size. Said Officers shall be the President, Management Development Vice President, Individual Development Vice President, Community Development Vice President, Membership Development Vice President, Secretary and Treasurer.

Section B. The Officers and Directors of this Organization shall be elected in the manner prescribed by the By-Laws and shall hold office for a period of one year, except in 1998, or until their successors are duly elected and charged or appointed.

Section C. Allocations of assets shall be the responsibility of the Board of Directors except as limited by the Constitution and By-Laws.

Article VII - Amendments

This Constitution may be amended by a two-thirds (2/3) vote of the members present at any regular or special meeting provided that written notice of the proposed amendment has been mailed to the last known address of each member at least seven (7) days prior to the date of such meeting.

The foregoing is an authoritative copy of the Constitution of the Troy Jaycees as amended by the Active Membership present at the Organization's Special Meeting on August 3rd, 1998.

 

 

 

 

 

 

 

 

 

 

 

 

 TROY JAYCEES BY-LAWS

Article I - Membership

Section A. Active membership in this Organization shall be as provided in the Constitution.

Section B. All applications for membership must be in writing.

Section C. Active membership shall cease on the member's anniversary date following his/her 40th birthday.

 

Article II - Dues

Section A. The annual dues for members of this Organization shall be Six Dollars and Fifty Cents ($6.50) over the amount of State dues, total amount shall be payable on the anniversary date each year. New members will be subject to any additional fees required by State or U.S. Jaycees charged for new members.

Section B. Any member who has not paid his/her dues by his/her anniversary date shall be dropped from the roster unless there are extenuating circumstances to prevent such payment, decision of which shall be by 2/3 vote of the board. Reinstatement shall be subject to the rules, regulations and dues for a new member.

Section C. No dues will be charged for the balance for the anniversary year to a new member transferring a membership in good standing from another Jaycee chapter.

 

Article III - Government

 Section A. The administration of this Organization shall be delegated to the Board of Directors. Board actions shall be subject to the will of the membership upon specific objection.

Section B. Funds of the Organization shall be withdrawn from the bank or banks with which they are on deposit by the joint signature of any two of the following Officers:

    1. President
    2. Management Development Vice President
    3. Treasurer
    4. Secretary

Section C. A vacancy on the Board of Directors, except of the office of President, shall be filled by a vote of the Board of Directors. Such appointee to serve until the next regular election. The office of President shall be filled by general election subject to the rules of the Constitution and by-laws.

 

 

Article IV - Elections

 

Section A. Not less than thirty (30) days prior to the annual election, the President shall appoint, with the approval of the Board of Directors, a nominating committee of not less than three (3) members.

Section B. Nominations for the various offices shall be made from the membership at large at the regular scheduled meeting immediately prior to the annual election meeting; the nominating committee shall, prior to this meeting, canvass the membership to encourage nominations from the floor for all offices and shall establish and enforce procedures for such nominations and elections. Nothing in this section shall be deemed to impair nominations from the floor at the annual election meeting. All nominations shall require a second.

 

Section C. A member of the nominating committee shall be eligible to be elected to an office at that year's annual election only if he/she is nominated from the floor.

 

Section D. Officers shall serve for one full year, except in 1998, and no Officer shall be eligible for the same office for two (2) consecutive full terms. Directors shall be eligible for re-election in consecutive years.

 

Section E. Additional names may be placed in nomination at the time of balloting.

 

Section F. At the annual election there shall be elected a President, a Management Development Vice President, an Individual Development Vice President, a Community Development Vice President, a Membership Development Vice President, a Treasurer, and a Secretary, in that order; all of whom shall constitute the Officers of the Organization. To complete the Board of Directors, there shall be elected Directors as required in Article VI of the Constitution.

 

Section G. Voting shall be by individuals and no person shall cast more than one ballot. Proxy ballots will not be recognized. Absentee ballots shall be available from the nominating committee to members in good standing who request such ballots. Absentee ballots must be returned to a member of the nominating committee prior to the general election. The vote required to elect Officers and Directors is a simple majority of a quorum of the membership.

 

Section H. Officers and Directors shall take office January 1, which date shall begin this Organization's fiscal year.

 

Section I. Immediately following the election of the new Officers and prior to their installation on January 1:

    1. The outgoing Board shall provide to the Board-elect all information and assistance which is necessary to assure a smooth and orderly transition of responsibility. This information shall include, but not be limited to:
      1. Properly ordered and up-to-date records.
      2. Assistance as to duties and responsibilities.
      3. Assistance in establishing a fiscal budget.
    1. The incoming Board shall acquire a functional knowledge of the duties of their office-elect.
    2. Nothing in this section shall be construed to limit or eliminate any of the duties or responsibilities of any of the outgoing Board prior to new Board installation.

 

 

Article V - Meetings

 

Section A. The annual election meeting of the Organization shall be held in November of each year, and notice of such meeting shall be mailed to each member at his/her last known address at least ten (10) days prior thereto.

Section B. The Organization shall hold a General Membership meeting at least once a month. Twenty-five (25) percent of the membership shall constitute a quorum.

Section C. Meetings of Board of Directors shall be held at prearranged dates or at the call of the President. Notice of Board meetings shall be given to each Board member prior to said meeting. At all meetings of the Board of Directors a majority shall constitute a quorum.

 

Section D. Special meetings of the membership or the Board of Directors shall be called by the President, or called by the Secretary at the request of at least four (4) members of the Board of Directors.

 

Section E. All Board of Directors' meetings are open to all members.

 

Section F. The minutes of all General Membership and Board of Directors' meetings shall be made available to the membership.

 

Article VI - Duties of Officers

 

Section A. The duties of the President shall include but not be limited to the following:

    1. Supervise the affairs and activities of the Organization.
    2. Represent the Organization within the community.
    3. Prepare the budget for adoption.
    4. Prepare a plan for the full year.
    5. Preside at all general membership meetings and, in the absence of the Chairman of the board, at all Board meetings.
    6. Represent the Organization at all state and national meetings.
    7. Supervise and assist the Officers in the performance of their duties.
    8. Distribute information on state and national Jaycee meetings.
    9. Make an annual report to the membership.

 

Section B. The duties of the Management Development Vice President shall include but not be limited to the following:

    1. Review District, Region and State Organization activities for Organization participation.
    2. Direct Organization activities in the areas of Chairman Planning Guides and Board orientations, and assist the President in the preparation and implementation of the Chapter Planning Guide.
    3. Oversee the Organization's participation in state recognition programs as directed by the Board of Directors.
    4. Prepare and implement the Chapter Management area of the Chapter Planning Guide a coordinate input form the Secretary and Treasurer.
    5. Oversee the Organization's internal and external communication programs.
    6. Provide the Treasurer with full financial records relating to Chapter Management programming.
    7. Perform the duties of the President in his/her absence.
    8. Administer projects, which raise money for use by the Organization.
    9. Serve as a member of all Management Development committees.
    10. Institute or assist in Management Development programming.
    11. Provide encouragement and assistance for Management Development project preparation.

 

Section C. The duties of the Individual Development Vice President shall include but not be limited to the following:

    1. Serve as a member of all Individual Development committees.
    2. Institute or assist in Individual Development programming.
    3. Provide encouragement and assistance for Individual Development project preparation.

Section D. The duties of the Community Development Vice President shall include but not be limited to the following:

 

1. Serve as a member of all Community Development committees.

2. Institute or assist in Community Development programming.

3. Provide encouragement and assistance for Community Development project preparation.

 

Section E. The duties of the Membership Development Vice President shall include but not be limited to the following:

    1. Serve as a member of all Membership Development committees.
    2. Institute or assist in Membership Development programming.
    3. Provide encouragement and assistance for Membership Development project preparation.

Section F. The duties of the Secretary shall include but not be limited to the following:

    1. Keep records of correspondence of the Organization.
    2. Prepare agenda with the President.
    3. Maintain supplies for the proper function of the Organization.
    4. Maintain attendance records.
    5. Keep record of membership names, ages, and date of acceptance.

 

Section G. The duties of the Treasurer shall include but not be limited to the following:

    1. Assist in maintaining good financial structure.
    2. Report monthly on the financial status of the Organization.
    3. Keep records on money owed by or to the Organization and pay bonafide bills.
    4. Maintain a list and location of chapter assets.
    5. Prepare a report for audit prior to the annual meeting.
    6. Obtain complete financial statements on all projects.
    7. File required financial forms with state and federal government.
    8. Issue notices of dues and be responsible for their collection.

Section H. The duties of the Immediate Past President shall include but not be limited to the following:

    1. To act as Chairman of the Board of Directors and preside at all Board meetings.
    2. Chair annual election meeting of the Organization.
    3. Preside at the Organization's awards and installation banquet.
    4. Advise and assist in the development of the Organization's planned year's program.

 

Article VII -State Director

The President shall have the option of appointing from the membership a state Director who shall be the Organization's representative to the State Jaycees and its constituent bodies.

 

Article VIII - Committees

 

Section A. The Board of Directors shall determine the committees deemed proper and necessary to fulfill the objectives of the Organization.

Section B. All standing committee chairmen shall be appointed by the President with approval of the Board of Directors.

 

Article IX - Authority to Bind

No member of this Organization shall contract for or incur any debt or enter into any agreement or otherwise obligate this Organization except by authorization of the Board of Directors or the membership.

 

Article X - Rules of Order

The current edition of Roberts' Rules of Order shall govern the proceedings of all meetings of the Organization and its constituent parts except as provided in these by-laws.

 

Article XI - Delegations

Delegations or special committees shall be appointed by the President, subject to the approval of the Board of Directors, to represent the Organization at any convention, meeting or assembly, as may be necessary. Such delegations or committees shall exercise only those powers specifically vested in them by the Board of Directors or the President.

 

 

Article XII - Removal from Office

 

Any Officer or Director may be removed from office as a result of failure to fulfill the duties of said office, for conduct detrimental to the best interests of the Organization, or for three consecutive absences from Board of Director or membership meetings or any combination thereof. Said removal must follow the following procedure:

    1. A petition stating the charge shall be filed with the Secretary and signed by 2/3 of the Board of Directors or by 2/3 of the active members.
    2. The Secretary shall notify each member at least twenty (20) days before the question will be placed on the agenda of a General Membership meeting.
    3. Said Officer or Director shall be permitted written notice of the charge five (5) days before the question is to be placed on a meeting agenda.
    4. The petitioners shall present their case first, said Officer or Director shall be heard second and the vote shall be taken third. Two-thirds (2/3) of those present and voting shall be necessary to remove said Officer or Director from office. Should said Officer be the Secretary, the Treasurer shall receive and distribute the petition. Should said Officer be the President, the Management Development Vice President shall preside during the removal proceedings. No removal proceedings shall be based more than once on the same evidence.

 

Article XIII - Attendance

 

Section A. Three (3) consecutive absences of a member from a general membership meeting shall constitute grounds for request of resignation at the discretion of the Board of Directors.

Section B. Attendance at General Membership and Board meetings must be recorded in the minutes.

 

Article XIV - Dissolution

 

In the event of the dissolution of this Organization, all assets remaining after dissolution will be contributed to the Oakland County United Fund (this article is intended to conform with the requirements for a non-taxable, non-profit corporation).

 

Article XV - Amendments

 

The by-law and policies may be amended by a two-thirds (2/3) vote of the members present at any general or special meeting, provided written notice of the proposed action has been mailed to each member at his/her last know address at least seven (7) days prior thereto.

 

The foregoing is an authoritative copy of the Bylaws of the Troy Jaycees as amended by the Active Membership present at the Organization's Special Meeting on August 3rd, 1998.

Previous revision January 18, 1994